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    Exporting goods to countries outside the EU - how to do it

    You have bought a very interesting batch of goods and would like to resell it to a buyer in a country outside the EU. It is financially very attractive, but how do you organise the export? We explain the most important points to consider in this article.

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    When exporting goods outside the European Union (EU) you will have to deal with customs. You must inform them that you are exporting goods by means of an 'export declaration'. Customs will then conduct a risk analysis and will carry out checks before releasing the goods for export. If you have limited experience with exporting, consider outsourcing your customs declaration to a freight forwarder or carrier.

    VAT RATE OF 0%

    Goods exported to countries outside the EU must be reported on the VAT return at zero rate. It does not matter whether the buyer is a company or an individual. What is important is to be able to prove that your goods have actually left the EU. You can do this by keeping in your records, for instance:

    • a copy of the consignment note;
    • the carrier's invoice;
    • the import certificate of the country of destination.


    You will of course need the right export documents for smooth exporting. The Netherlands Enterprise Agency (RVO.nl) provides a useful overview of the required export documents for each country.

    You can request the various export documents for a fee from the Dutch Chamber of Commerce (KvK). For example:

    • ATA carnet;
    • Certificate of origin;
    • EUR.1/EUR-MED certificate;
    • Legalisation/certification of export documents.

    You will find more information about these documents here.


    • Check whether your product is suitable for the export market. Modifications are often required. It may be necessary to provide product information in the language of the country of destination (on the packaging, on labels and in manuals), to use different packaging, or to carry out technical modifications such as changing the plug or colour code.
    • Check the local legislation. You can do this via RVO.nl.
    • Make clear transport agreements stating: who arranges and pays the transport, who is responsible for damage, and who takes care of insuring the goods.
    • Choose the right form of payment: i.e. the form with the lowest risk.


    If you would like to know more about exporting goods to countries outside the EU, download our useful whitepaper on exporting stocklots to countries outside the EU. When you are ready to export, have a look at our current range of stocklots. 

    Hahebo CTA whitepaper exporting outside the EU English

    Tags: Stocklots, Exporting goods